Assist in preparing and updating both Supervisor and Guest Service Manuals with other Event Coordinators.Recruit, hire, train, schedule and evaluate staff including event staff, student staff etc.Coordinate and maintain inventory of equipment necessary for assigned sports.Oversee physical maintenance of facility on a game by game basis interfacing with Facilities Management.Develop appropriate risk management policies/procedures for the facility and staff.Verify and compile event attendance and provide to Supervisor with in one week of event.Compile and provide to Supervisor a cost summary of each event staged with in thirty days of event.Compile material for event program maintain mailing lists for distribution of event calendar or other pertinent information.May coordinate conferences and/or requested services including reserving conference rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, collecting fees and maintaining any necessary records.Represent university in public relations/liaison capacity on matters relating to events and at departmental meetings.Maintain contact with patrons of clients via telephone or written correspondence. Provide assistance and information to faculty, staff and outside organizations regarding facility use and capabilities.Coordinate assigned rentals with renter's management to secure costs and determine requirements of renter in regard to technical, security and/or other requirements.May recommend to supervisor approval or denial of facility rental for specific events by reviewing rental applications.May schedule facilities and services for university and outside organizations' events maintain weekly and monthly facility activities calendar updates calendar as required.Interface with non-departmental support services personnel required for staging events, athletic and otherwise, hosted in SDA facilities.Ensure adequate staffing for events and schedules set-up, technical and other crews accordingly. Attend events to facilitate operations and respond to emergencies, problems, and ensure all aspects of events are implemented and controlled according to plans.Ensures compliance with internal policies and maintains internal processes and standards.Create, track and oversee assigned event budgets using SDA and ASU specialized software programs.Coordinate and run game management meetings for assigned Sun Devil Athletic sports events.Serve as game manager for assigned Sun Devil Athletics sports events and assist with the game management and operations of other athletic events.
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